How to import and export Gmail contacts, the traditional way
When you visit your target Google Con tacts dashboard , you will see the options to import and export CSV files in the left sidebar. You can import a contact list from another app to your Google Contacts account or export the contacts you store there.
This import / export can be done using any of these CSV file methods:
- Google CSV files
- Outlook CSV files
- vCard files
Remember that each Google account has its own set of contacts. So if you have multiple Gmail accounts, they will each have their own contact database on Google Contacts.
Google Contacts allows you to easily separate your contacts into groups by applying labels. When votingre import / export, you can choose to export files titled only "Company ", for example, and to ignore all other contacts.
This is a pretty good solution for one-off and one-way operations. In other words, if you need to take a limited number of contacts from one app and send them to another app, an import / exporting your Gmail contacts will do the trick very well. A common use case is if you need to transfer contacts from an old Gmail account to a new one, or take a small subset of your contacts and share them once with a colleague.
Traditional import / export issues
If you need regularly share contacts between accounts and applications, you might experience issues with the CSV format .
When some of your Google contact entries existent already in the other app, you might end up with duplicate contacts. Even when merging the CSV files, some contacts will overlap. For example, a contact called "William " in one database and "Bill " in the other will likely be stored as two different contacts.
Additionally, because some CSV files are comma separated, it is common for addresses to be split into different information fields when the contact is imported or exported via a CSV file. Phone numbers can also be mistaken for large amounts, so you can end up with wrong data in a lot of your apps. CSV is not optimized for continuous contact sharing and does not keep your contacts synchronized.
Another problem is that your contact data is constantly changing and the CSV files only manage to take a temporary snapshote from your database. It can get out of date very quickly and won't keep your contacts up to date in real time. For this reason, you'll probably have to manually import / export all the time, which can get tricky very quickly - not to mention that doing this manually every week or every month is extremely time consuming.
Also, this is not two-way contact sharing: you can only export files from one application and import them into another. Which would mean that if you need the same contacts in both apps you will have to import / export twice which can get really fast.
However, there are ways to automate this and manage contacts much easier. Instead of constantly using CSV files for this purpose, consider continuous synchronization between your applications by integrating Google Contacts with the rest of your log stackhere.
How to Create a Google Contacts Sync
Integrating your software stack is the best way to avoid many of the issues we've talked about here because it bridges the gaps gaps between your tools and ensures they actually talk to each other on time.
Software integration can be achieved in different ways:
With one of these options, your Google Contacts accounts will be connected to your CRM software and other applications that store contact data. This integration will be much less complicated and time consuming than with frequent exports of CSV files, as contact sharing operations will be automated.
Google Contacts offers native integrations with other toolsThey're contact management and CRM, but it's often just one-way pushes , and the tools you already use may not offer that option.
You may consider creating an in-house integration for this, which will be tailor-made for your business needs and will work perfectly for your workflows. The downside is that they are very expensive and time consuming to build, and you need to have the necessary expertise in-house to do this.
The third option is our first choice: if what you want is to keep your contact databases synchronized in real time, deploying an iPaaS tool to connect your applications is your best bet. IPaaS platforms are uniquely designed to create integrations between two separate software programs - think of it as a solution specifically created to integrate your applications and that does all the work for you.th place.
How iPaaS tools can sync your Gmail contacts
There are different types of iPaaS tools, each with functionality for integrate different parts of your business. We'll talk about tools that specialize in trigger-action integrations and focus on customer data synchronization.
Automation of triggers-actions
Platforms such as Zapier , Tray.io and Automate. io specialize in the automation of workflows and one-way data transmissions. These would allow you to create a trigger-action workflow . So, for example, you could dictate that when a contact is created in Google Contacts, it should also be created automatically in your CRM.
This allows you to create complex and fully automated workflows between centaines different apps, but when you update data or add new contacts through multiple apps, things get complicated. This type of automation was designed for one-way transfers from one application directly to another, and this trigger-action principle is not optimal for continuous data synchronization.
If you need to sync segments of your contacts in different ways, you should create multiple automations that work independently of each other, so that they can overlap or even overlap to cancel. It also doesn't sync historical data, only contacts created after setting up automation.
Customer data synchronization
Then there are iPaaS solutions which focus on customer data synchronization. PieSync allows your contacts to circulatere your databases in two ways and in real time. This means that whenever you change or update contact data, that change is reflected in your other apps as well.
This also applies when you create new contacts, if a contact is added to your Google Contacts account, it is also automatically created in your CRM and vice versa , with all the information fields and r segmentations expected in all applications.
This ensures that your contacts are continually synced and updated across your entire software stack, providing a much more seamless solution that clutters CSV imports and exports. It's also fully automated, so after setting it up once, sync is maintained without you having to do anything.
This type of integration also allows you to synchronize onlyent certain contact groups, in case you don't. I don't want your entire database included in the sync. For example, with a simple "if- this-then that " rule configuration, you can ensure that only contacts tagged "Business " in Google Contacts are synced in your CRM:
This is an example of how you can handle segmentation of your Google contacts in your various applications.
Keep in mind that this type of integration only works with contact, prospect and company data . This works perfectly fine if you need to sync Gmail contacts with your other tools. So instead of importing or exporting you should definitely consider setting up a sync instead.
However, this integration does not work does not work if you need to sync other types of data like tickets, des offers or Trello cards. If this is your case, trigger automation tools may be a better option. You can even use several iPaaS tools to energize your software ecosystem , by giving it more integration and integration options. automation for different requirements.
Explore alternatives to import / export
There is a ready-to-use option to import and export contacts as CSV files in your Google Contacts account (which is wh before your Gmail Live Contacts). However, this might not be the best solution if you constantly have to share contacts between your Google account and other business apps.
Instead, you have some great alternatives that can be tailored to your particular business processes. You can use any interestin-app grations - some CRMs and other contact management tools offer them with Google Contacts and other Google services. However, it may only be a one-way push and cannot sync historical data as well as newly created data. Additionally, tools that you are already using may not offer this option.
You can create a custom integration with GSuite in-house, but that doesn't make sense for many organizations as it is a time-consuming approach - especially for small businesses.
Finally, you can deploy an iPaaS tool to take care of this synchronization for you. This is the easiest and most efficient way to achieve true synchronization of contacts between your tools. But remember that not all iPaaS tools are created the same: there are several types of integration software that work in the middle.them for different use cases, so be sure to carefully consider your options and determine what best fixes the issue at hand. You may even want to combine two or more iPaaS solutions to work together to integrate your applications.
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